Conference Software Why Every Company Should Use It.online Conference.

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Web Conferencing Software is so valuable to any business it pays to seriously considor using it. In fact web conferencing will cut costs for any organization and help run a very streamline communication all around the world.

In this article you will find the following subjects covered and so you know it is a valued source, I use web conferencing for my business and have tried many.Subjects you will find I cover here are

The technology, the benefits, how to choose the right one, watch your budget.

The Technology: web conferencing is a massive thing now even if you have only just heard about it. In the beginning video technology stormed the Internet it has greatly improved with functions and expanding capabilities. Conferencing has been a massive leap forwards with this video phenomenon and this has caught on like wild fire amongst the big corporations and companies around the world. The Internet has truly given us global communication and video conferencing is bigger than ever. You can have multiple rooms of 500 seats+, PP Presentations, streaming high quality video, view browser function, desktop sharing, sharing files, guest speakers with multiple moderators, all from your desktop.

The Benefits: the benefits to any company should already appear obvious to you. Using web conferencing will enable a company to communicate with all of its staff and key people at just a couple of clicks. Cutting costs is essential in this current economical slump and conferencing software will do just this nicely. Here is a quick example for you. A company in three different locations who to hold a seminar/meeting including a special guest speaker and vital updates. Here is the first scenario, you could hire a venue at one of the locations and arrange transport and accommodation for the attendees. This is very costly as you could imagine, and many companies currently do this on a regular basis which eats in to a huge chunk of their finances. In fact one meeting can cost hundreds of thousands. Here is the other scenario, I like to think of it as a solution. You could be using your own web conferencing product and organise a meeting. Everybody would be invited to their PC at a given time and login to a 500+ seat conference room. You could have your guest speaker as a moderator also to do his part in the meetingpresentation. You can record the conference to archive for later viewing or for attendees unable to make it. You can share files and videos and have many functions to toggle in and out. This would save you a small fortune.As you can see, the benefits are huge and using video conferencing is very productive.

How to choose the right one: My first pointer is very important. Never try free software. This will be anybodys initial downfall before finding another option, dont waste your time with free software and find the right package to purchase. You want a company which has history with online communication and both product and customer care/support. Dont use a package which needs to be downloaded to your PC. All of your attendees will need to do this and it becomes very messy and not always compatible with everybodys OS. Choose an online based conference package which is stored on good quality fast high bandwidth servers, which in turn your conference will be compatible with all attendees as they only need to login and off you go.

Finally, watch your budget: definately avoid any company who charge per attendee! This will become very costly and the reason they do this is because they know it is still saving the company a huge amount of money. Some online video conferencing companys will bill you into many thousands for one conference! Always remember to find a company who only charge you per conference room.

I hope this has helped you to understand the true power and potential of Video conferencing and what to look out for when choosing.
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james galloway has 4315 articles online and 3 fans


I use conferences software for my business and the benefits of having this have actually stopped me from going under. I use a fantastic package full of all the great features I mentioned here and they dont charge per seat.

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This article was published on 2010/10/05