When it comes to throwing a successful conference there are many factors which organizers need to take into consideration. A conference venue needs to have the appropriate facilities, especially if the attendees are going to be spending longer than a day attending the conference. The proper venue is very important not only to ensure that the attendees have a comfortable and good time, but also to leave a good impression of the company.
A conference which is badly planned and is held at a shoddy venue can be bad for the reputation of the company. People will more likely be speaking about the terrible time they had at the venue, than the actual outcome of the conference. Conferences need be organised in such a way that the focus remains on the information been communicated. For this reason all of the other aspects of the conference needs to be run smoothly. People should feel that all their basic needs have been attended to. They need to feel that they were on a business holiday.
When it comes to choosing the appropriate conference venue there a few things to consider.
Can the venue accommodate the amount of attendees?
You need to choose a venue which will be able to accommodate the amount of attendees. A small crapped space will be very uncomfortable for those attending. Likewise an enormous hall for a small group of people, can be a waste of space. Be sure to check the venue yourself, and space the chairs so that everybody can be seated without being cramped.
The conference venue also needs to have the proper equipment. Visual and audio aids need to be fully functional and available. Or if the venue does not have the proper equipment you can bring your own. Ask the speakers what they need to deliver their message effectively.
Because attendees will not be in the conference all day, the conference venue needs to have some sort of entertainment. After dinner entertainment is a great way for the attendees and conference organisers to communicate, laugh and relax in an informal setting. This is also a great opportunity for team building exercises.