Organizing a conference is not the simplest of tasks and someone new to organizing conferences will find it quite a daunting task, with so many areas needing to be looked into. It would be helpful to start with a basic to do list. List out clearly in order of priority things that have to be attended to. It would be good to get a feel for the number of people attending and the purpose of the conference. If it is an office conference, and the participants know each other, then a more intimate setting such as a hotel would be suitable. A conference venue in Devon is ideal as it will also provide the perfect setting for bonding time for the office colleagues.
Another advantage of choosing a designated conference venue, like those available at hotels, is that it minimizes the trouble for the person organizing. This is because these venues will already have the necessary conference facilities such as air conditioning, PA, sound proofing, WIFI and such facilities that are essential in ensuring the conference runs smoothly. Another positive factor is that a hotel will be able to provide the refreshments so that separate catering services do not have to be hired. It is good to have a ready source of fresh refreshments, to avoid the embarrassment of running out. Attendees expect to have quality refreshments; it is part of the attraction of attending a conference. If the conference is spanning more than a day or ending in an office outing, accommodation is easy to organize with all the required amenities already at hand. Devon itself needs no real introduction as a holiday location and so any event organized in this beautiful area is guaranteed to be a success. Group activities and site seeing options are in abundance in Devon as there is never a dull moment.
It is up to the organizer to make sure that the conference happens without any hiccups and that all the facilities needed are at hand. It is advisable to start planning early and for the two parties to be in constant contact so as to avoid any misunderstandings, guaranteeing that both parties are working towards a common goal.